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VAAS · Know Your Supplier

From days of waiting to 3 minutes.

Automated collection, 40+ bureaus in parallel, a curated matrix and a ready opinion for the decision desk. The analysis queue becomes throughput.

Watchlist · live monitoring
active suppliers 12,000
re-validating now 0
critical alerts 47
compliantre-validating (bureaus)critical alert (blacklist, sanction, bankruptcy, expired certificate)
How it works
The problem

Your supply chain is invisible, the liability isn't.

Three pains operating together. None of them is solved by spreadsheet, ERP or manual bureau lookups.

Invisibility

The full base isn't monitored after onboarding.

A supplier approved 18 months ago can today be on the blacklist, bankrupt, with a suspended tax ID or involved in environmental damage. No one notices until it hits the news, because no one has the headcount to manually review thousands of suppliers.

0%
of the base under continuous monitoring in the manual process
Joint liability

Your supplier's liability lands on you.

Labor Court Súmula 331, SP Law 14,946/2013, Law 12,846/2013. When the contractor or irregular supplier becomes a lawsuit, the contracting party is called. The defense requires proving due diligence. No auditable trail, no defense.

+750
companies currently on the Labor Ministry blacklist, grounds for immediate enforcement
Operational bottleneck

Onboarding stalls the operation.

Every new supplier spends days in the queue, emailing for documents, waiting for replies, manual lookups, spreadsheets and approvals. Procurement waits. Sites stop. The new SKU is late. Compliance pain becomes business pain.

3 to 8 days
average time to onboard a supplier in the manual process
Regulatory

What the law already requires of you.

Not a future project. Three instruments in force turn the supply chain into the direct responsibility of the contracting party.

331
Labor Court · Doctrine

Joint labor liability

The contracting party is liable for the supplier's labor debts if it can't prove oversight of compliance. VAAS generates the oversight trail.

SP Law 14,946/2013
State · SP

Slavery-like labor in the production chain

Companies benefiting from slavery-like labor in their chain can have their state tax registration revoked. Upheld by the Supreme Court in 2025. Continuous supplier monitoring is mandatory.

12,846
Law · Anti-corruption

Strict liability for third-party acts

Company is liable for corruption committed by suppliers in its benefit. Integrity programs require documented third-party due diligence.

The platform

Two flows, one platform.

Other solutions only do one part of the process: just registry, just bureaus, just alerts. VAAS does onboarding and continuous monitoring in one place, with the same DataHub and the same risk matrix.

Flow 1 · KYS-ON

Onboarding in minutes

From the first tax ID to a ready opinion for the desk, no spreadsheet, no bureau copy-paste, no network folder.

  • Automated collection of supplier documents via link or ERP API
  • 40+ bureaus in parallel (Federal Revenue, credit bureaus, Labor Ministry blacklist, court records, OFAC, UN, PEPs)
  • Template risk matrix curated per use case (ESG, labor, tax, anti-corruption)
  • AI agent opinion on 1 page, recommending Approve, Approve with caveats, Reject or Send to Desk
Flow 2 · KYS-MON

Continuous monitoring

100% coverage of the active base. The alert arrives before the news, not 45 days after the supplier hit the headlines.

  • Watchlist of the whole base with automatic periodic re-validation, monthly or quarterly by risk
  • Real-time alerts on new blacklist entry, protest, labor lawsuit, sanction, bankruptcy
  • Chain health dashboard, compliance by category and purchase volume
  • Automatic re-processing when ownership changes, when a branch closes, when a certificate expires
Speed

From days of waiting to 3 minutes.

Same supplier, same check, same auditable trail. No queue, no email ping-pong.

Manual process · analyst
3 to 8days
Per supplier, across emails, analysis queue and document returns
Email-requests documents15min
Waits for supplier reply2 to 5 days
Internal analysis queue1 to 3 days
Queries each bureau manually45min
Copies everything to spreadsheet30min
Writes opinion and forwards1h
VAAS · automation with supervision
3min
Opinion on the desk, ready for decision
Supplier fills the single link5min
40+ bureaus collected in parallel90s
Risk matrix applied10s
AI agent drafts opinion25s
Routes to correct tier5s
Notifies desk, SLA met
How it works

Five steps. Zero spreadsheets.

The same pipeline for new onboarding and for continuous re-validation of the active base.

01
Collect
Single link sent to the supplier, or ERP integration. Documents arrive with no email, no spreadsheet.
Tax IDContractsCertificatesOwners
02
Enrich
40+ bureaus queried in parallel. Federal Revenue, credit bureaus, blacklist, court records, OFAC, UN, PEP.
40+ bureaus< 90sParallel
03
Risk matrix
Template curated per use case. Weighted factors, pre-defined red flags, adjustable cut-offs.
ESGLaborTaxAnti-corruption
04
AI Agent
Reads the whole dossier, cross-references with the matrix, drafts a one-page opinion with rationale and recommendation.
OpinionAuditable trailCitations
05
Decision desk
Automatic approval within tier, or routing to the right human (compliance, legal, executive).
HITLTiersSLA
Anatomy of an opinion

One page. Everything the desk needs.

Not a dashboard with 80 KPIs. An executive opinion that shows what matters, cites the source and recommends the next action.

OPINION · KYS-2024-10847 · Mar 3 14:22
Example Construction Ltd · 23.456.789/0001-12
Approve w/ caveat
Registry data
Federal Revenue statusActive
Main activityBuilding works
Share capitalR$ 2,400,000
SizeMedium
Checks (42 run)
Labor Ministry blacklist
Federal clearance
FGTS (severance fund)
!4 active labor lawsuits
No protests
!Municipal clearance expired
OFAC / UN clean
Owners with no PEP
Score · construction matrix
Labor riskMedium · 68/100
Tax riskMedium · 74/100
ESG/reputational riskLow · 91/100
Global score77/100 · yellow zone
Summary generated by AI

Recommendation: Approve with caveat. Require regularization of municipal clearance before contracting and contractual guarantee proportional to active labor lawsuits. Automatic re-validation in 60 days.

1
40+ checks in parallel

Labor Ministry blacklist, court records, protests, OFAC, UN, PEPs, bankruptcy and ESG run simultaneously. Every finding points to the original source.

2
Score weighted by use-case matrix

Not a generic bureau score. It's your vertical's risk matrix applied to the supplier's real data.

3
AI-generated recommendation with auditable trail

The agent reads the full dossier and writes the recommendation: approve, approve with caveat, reject or escalate. The decision is recorded with who, when and based on what.

Human-in-the-loop

AI recommends. Human decides when needed.

Configurable tiers define who approves based on score and contract value. The agent decides on its own when it can, escalates to the right person when needed. Every action is recorded.

Risk range
Owner
Criterion
SLA
85 – 100
Zone Green
AI Agent
automatic decision
High score, clean checks. Supplier goes straight to active in the ERP.
immediate
60 – 84
Zone Yellow
Compliance
analyst reviews
There's a caveat or yellow signal. Analyst can approve, reject or request an extra document.
within 24h
40 – 59
Zone Orange
Legal
review with clauses
Red flag or contract above R$ 500k. Opinion includes recommendation of protective clauses and guarantees.
within 48h
0 – 39
Zone Red
Executive
collective decision
Critical risk or strategic value. Full opinion, supplier history and impact matrix attached.
meeting
Auditable trail records who decided, when and based on which version of the opinion.
Implementation

From kickoff to go-live in 4 weeks.

Not a 6-month project. The architecture is multi-tenant. What changes are the risk matrices and the specific ERP integrations of each customer.

01
Week 1

Discovery & scope

Mapping supplier categories, starting risk matrix and required integrations.

02
Week 2

Matrix configuration

Tuning weights, red flags and desk tiers. First sample opinions for validation by the compliance team.

03
Week 3

Targeted pilot

Migration of a slice of the active base. New onboardings run on the VAAS flow in parallel with the current process.

04
Week 4

Base go-live

The full base enters continuous monitoring. Operational dashboard active. Compliance team training completed.

Next step

Your risk under control in 4 weeks.

Live demo with real data in 30 minutes. We show the opinion being generated on your own tax ID, not on a slide.

Talk on WhatsApp
no strings · we use your own tax ID in the demo